For Counselors, Schools & Parents
The smarter way to plan
college admissions
CollegePathway gives counselors, schools, and families a single platform to build college lists, track applications, review essays, manage deadlines, and generate reports — all powered by live IPEDS data for 2,400+ US colleges.
15-day free trial · Cancel anytime
2,400+
US colleges in database
IPEDS
Live admissions data
25%
Off for HECA / IECA / NCAG & non-profits
15 days
Free trial on every plan
Built for every stakeholder
One platform, three perspectives
Whether you're a counselor managing a caseload, a school running a counseling department, or a parent guiding your child — CollegePathway adapts to your role.
Counselors
Manage your entire caseload in one place
Track applications, review essays, schedule meetings, and generate reports families expect. Purpose-built for independent consultants and school counselors.
Schools
Centralize admissions for your counseling team
Multiple counselors, shared student access, admin analytics, and district-level controls. Replace spreadsheets with a system your whole team can use.
Parents
Guide your child's college journey with confidence
See applications, track deadlines, and stay informed without hovering. The Navigator plan gives families full access to tools they need — no counselor required.
Features
Everything you need, nothing you don't
Replace half a dozen spreadsheets and a pile of docs with a workspace purpose-built for college admissions.
Admissions Outlook Scoring
A weighted index combining GPA, test scores, course rigor, activities, awards, and essays — compared against each college's admitted-student profile.
Multi-Role Workspace
Admins, counselors, students, and parents each see exactly what they should. Invite your team, assign students, and collaborate securely.
Essay Management & AI Review
Draft essays with versioning, counselor comments, and AI-powered feedback. Students improve faster with structured, actionable suggestions.
Meetings with AI Notes
Schedule video meetings, record transcripts, and let AI generate structured notes. Approved notes are automatically shared with students and parents.
Reports & Analytics
One-click printable college selection reports with per-college probability, admitted ranges, and comparative analysis — the way families expect it.
Deadlines, Email & Notifications
Automatic deadline alerts, broadcast messaging, in-app email, and branded invites so students and families always know what's next.
2,400+ College Database
Live IPEDS data on admissions, tuition, financial aid, demographics, and more. Build balanced college lists backed by real numbers.
Scholarship Tracking
Discover and track scholarship opportunities in one place. Never miss a deadline or let a scholarship slip through the cracks.
Designed for Families
College Navigator Plan
Parents and students: manage the entire college admissions process together. Full access to our college database, essay tools, application tracking, scholarship finder, and deadline alerts. No counselor needed.
- Up to 3 students
- 2,400+ college database
- Essay management & review
- Application tracking
- Scholarship tracking
- Deadline alerts & reminders
- Parent & student roles
- Email support
Pricing
Plans for every stage and every audience
From families managing the process themselves to enterprise school districts — we have a plan that fits. All plans include a 15-day free trial.
Navigator
Parents & Students
$49/month
Up to 3 students
Start Free Trial- College database access
- Application tracking
- Essay management
- Scholarship tracking
- Deadline alerts
- Parent & student roles
Starter
Solo Counselors
$69/month
Up to 10 students
Start Free Trial- Unlimited prospects
- College database & IPEDS data
- Scholarship tracking
- Essay management
- Email support
Growth
Growing Practices
$98/month
Up to 20 students
Start Free Trial- Everything in Starter
- Reports & analytics
- Meeting scheduling
- Priority support
Professional
Established Consultants
$127/month
Up to 30 students
Start Free Trial- Everything in Growth
- Recommendation tracking
- Deadline alerts
- File management
- Broadcast messaging
Business
Teams & Firms
$170/month
Up to 50 students
Start Free Trial- Everything in Professional
- Multiple counselors
- Custom email templates
- Advanced analytics
Schools & Enterprise
Need a platform for 50+ students?
Volume pricing, SSO, dedicated onboarding, and priority support for your institution.
HECA, IECA, and NCAG members and non-profit organizations receive a 25% discount on all plans.
See full plan comparisonTrusted by counselors, schools & families
What our users say
“CollegePathway replaced three different tools for us. The college selection reports alone save me hours each week.”
Sarah M.
Independent College Consultant, TX
“As a parent, I finally feel like I can see what's happening without constantly asking my daughter. The deadline tracking is a lifesaver.”
David K.
Parent of Class of 2027 Student
“Managing 200+ students across our counseling team was chaos before. Now everything is in one system our whole department can access.”
Jennifer L.
Head Counselor, CA Public High School
Security & Compliance
Your students’ data, protected
Schools and families trust us with sensitive student information. We take that responsibility seriously with security practices designed to meet the standards schools expect.
Built with FERPA in Mind
Role-based access controls, organization-scoped data isolation, and strict data handling practices aligned with FERPA requirements for student education records.
Encrypted Everywhere
All data is encrypted in transit with TLS and at rest. Passwords are stored as bcrypt hashes. Billing data is handled entirely by Stripe — we never see your card number.
Multi-Tenant Isolation
Each organization's data is fully isolated. Counselors only see their assigned students. Parents only see their children. No cross-organization data leakage.
Breach Notification
In the unlikely event of a data breach, we commit to notifying affected users and institutions within 72 hours — meeting the standards required by most state privacy laws.
We do not sell student data. We do not show ads. Data is used solely to operate the service for you.
Read our full privacy policyFrom the blog
Latest insights
Parents
Why Every Parent Needs a College Planning System in 2026
The college admissions landscape has never been more competitive. Parents who rely on spreadsheets and sticky notes are falling behind those who use structured planning systems to track deadlines, essays, and financial aid opportunities.
7 min read
Students
The Biggest Mistakes Students Make in College Applications (And How to Avoid Them)
Every year, thousands of qualified students sabotage their own college applications through avoidable mistakes. From missed deadlines to generic essays, these errors can mean the difference between acceptance and rejection at your target schools.
8 min read
Technology
How Technology is Transforming College Admissions
The college admissions process has undergone a dramatic technological shift. From AI-powered essay feedback to centralized application tracking platforms, technology is changing how students apply, how counselors advise, and how families plan.
7 min read
Stop juggling tools.
Start winning admissions.
Whether you're a counselor, school, or parent — set up in under two minutes and see why teams are switching to CollegePathway.